Rules for using the Information and Library Services

Rules for using the Information and Library Services of the Kazakh National University of Arts

  1. General rules

    The rules of use (hereinafter referred to as the Rules) of the Information and Library Service (hereinafter referred to as the Library) of the Kazakh National University of Arts (hereinafter referred to as the University) were developed in accordance with the Model Regulations “On the Library of an Organization of Higher Professional Education”, approved by order of the Ministry of Education and Science of the Republic of Kazakhstan dated August 17 2000 No. 827; Regulations on the Library and regulatory documents of the university.
    Order of the Minister of Education and Science of the Republic of Kazakhstan dated August 17, 2000 No. 827 “On approval of documents on librarianship for educational libraries”, Order of the Minister of Education and Science of the Republic of Kazakhstan dated January 19, 2016 No. 44 “Rules for the formation, use and preservation of the fund libraries of state educational organizations."

    1. The Rules of Use define the procedure for organizing services for readers, access to book collections, the rights and obligations of readers and the Library.
    2. The Library's operating hours are determined in accordance with the work schedule approved by the rector of KazNUA.
    3. Changes and additions to these Rules are approved by the rector of the university.
  2. Basic goals
    1. Contribution by the library to the formation of the university as a center of culture, education and science that meets modern world requirements with a continuous education system, providing access to domestic and foreign resources for teachers, students and pupils, providing high-quality library services, assistance in the educational process;
    2. Selection and storage of textbooks, educational, methodological and scientific literature corresponding to the university profile, promotion and popularization of literature with high spiritual and moral values;
    3. The library collection is the property of the university, thereby being the property of the Republic of Kazakhstan and is under state protection;
    4. The library indexes textbooks, dissertations, articles, abstracts and other literature in accordance with the UDC/BBK systems;
    5. The library serves readers in accordance with the university's operating regulations, with the exception of sanitary day (the last Friday of the month);
    6. Faculty, doctoral students, master's students, university and college students, teachers, students and school staff register in the library as readers.
  3. Readers' Rights
    1. Use the main types of information and library services provided by the library for free;
    2. Receive complete information about the library’s book collection;
    3. Receive advice in searching and selecting sources of information;
    4. Use bibliographic, reference and information services, traditional and electronic search engines;
    5. Get acquainted with exhibitions of new publications received by the library;
    6. Extend the period of use of printed publications if there is no demand from other readers;
    7. Use computers installed in reading rooms, receive advice from librarians while working on a computer and searching for the necessary information, use available computer programs.
  4. Reader Responsibilities

    Library readers are required to:

    1. Comply with the Library Rules;
    2. Treat books, printed publications, electronic publications and other material assets received from the Library’s collections with care;
    3. Maintain silence and cleanliness in the library premises;
    4. Treat the furniture and technical equipment of the library with care, comply with technical conditions when mastering audiovisual materials, traditional and electronic media;
    5. When receiving books, other printed publications and materials, you must carefully inspect them, and if any defects are found, immediately notify the librarian;
    6. Return literature (books, textbooks, other printed/electronic publications) exactly on time;
    7. Readers responsible for the loss or damage of publications replace them with the same publications or publications recognized by the library as equivalent in accordance with the year of publication of the last 3 years, quantity and taking into account market value;
    8. For the loss of books, other printed works and other materials from the library’s collections or the infliction of irreparable damage to them by minor readers, their parents or persons replacing them are responsible.
    9. Debtors may be deprived of the right to use the University Library;
    10. Every year, before July 1, return all available literature to the library;
    11. When leaving the university, readers, when going on annual leave, must return all books to the library, sign a bypass sheet in the subscription (subscription, fiction subscription, music subscription, college and school libraries);
    12. Readers must re-register for subscriptions annually. Readers who have not re-registered at the library are not served;
    13. Readers who violate the rules of use or cause damage are liable in accordance with the current legislation of the Republic of Kazakhstan and the Rules for Use of the IBS;
    14. When using computers in the reading room, immediately inform the librarian about all errors and failures in programs and computer equipment;
    15. The reader is not allowed:

      1) remove books, printed publications, electronic publications and other material assets received from the IBS fund from the book collection, reading rooms, reference and information department without the permission of librarians;
      2) make marks, drawings, drawings, bend pages on publications (books, sheet music, newspapers and magazines), tear out cards from catalogues, and also perform other actions leading to damage to books and sheet music;
      3) enter the library in outerwear and use mobile communication devices;
      4) transfer library cards to other persons and use other people’s library cards;
      5) change computer parameters, introduce new programs, unauthorized connect or disconnect any computer equipment; use access to the Internet for commercial purposes and view information that violates the legislation of the Republic of Kazakhstan, download audio and video information from the Internet, software products that are not educational in nature and do not correspond to the educational program of the educational institution, send information via electronic communication channels.

  • Library rights
    1. Regularly monitor the return to the library of documents issued to readers (books, textbooks, other printed/electronic publications, library cards, etc.);
    2. Serve the reader and issue documents only after: re-registration at the beginning of the academic year and display of all literature taken by the reader, acceptance from the reader of a previously issued document of expired use;
    3. Determine the amount and receipt of compensation for damage caused to the library by the reader;
    4. For violation of the Rules of Use of the Library, the right to service will be deprived for a certain period of time.
  • Responsibilities of the Library
    1. Serve readers in subscriptions and reading rooms, ensure the fulfillment of their rights;
    2. Carry out its activities in accordance with the Regulations on the Information and Library Service and the current Rules for Use of the Information and Library Service;
    3. Provide high-quality and prompt service to library readers, in accordance with their demand and needs;
    4. Provide readers with free access to the library’s collections and provide them for temporary use free of charge;
    5. Inform about all services provided by the library and available to readers;
    6. Through traditional catalogues, card indexes, a system of electronic databases (electronic catalogue), as well as through other forms of bibliographic notification, provide complete information about the composition of the library’s collection;
    7. Provide advice and assistance in choosing and searching for sources of information;
    8. To acquaint readers with the basics of library, bibliographic and information culture;
    9. Provide proper sanitary and hygienic conditions for the storage and rational use of library resources, placement and storage of documents, storage of material and technical equipment;
    10. Ensure the operating hours of the library in accordance with the internal labor regulations of the university, college, and school;
    11. To develop an interest in knowledge and reading, a desire for self-improvement, and a love of books;
    12. In accordance with the approved Regulations on the Library, it is obliged to report on its activities to the rector’s office.
  • Reader registration order
    1. Registration of readers in the library is carried out in electronic and traditional (reader's form) forms.

      To register, readers must have:
      — Students – student card, 3 pcs. 3x4 photographs;
      — For teaching staff, hourly teachers, undergraduates - an identity card, a certificate from the personnel department, 3 pcs. 3x4 photo;
      — Parents - ID card, 3x4 photo;

      2. When registering in the library, readers must be familiar with the Rules for Use of the Information and Library Service and must confirm their consent to fulfill the obligations specified therein by signing the reader form;

    2. Reader service is provided only with library cards;
    3. When receiving books, readers fill out a book form and a demand sheet for each book and sign. The book form is a document proving the fact and date of issue of books.
    4. Every year in September, readers re-register.
  • Rules for using the subscription
    1. Publications are delivered to your home using a subscription;
    2. The Subscription fund documents issued to the reader are limited in quantity and terms of use, differentiated as follows:

      — educational literature is issued for the period of study of the relevant subject (one semester) (after mandatory re-registration at the beginning of the academic year);
      — methodological literature is given for one month, and if there are a sufficient number of copies - for the period of study of the relevant subject (after mandatory re-registration at the beginning of the academic year);
      — scientific and fiction literature - no more than 5 copies with the right to take home, given for a period of 15 days;
      — publications (music notes, periodicals) for conducting lessons, issued to the “class”, are returned on the same day, or the next day before 10.00 am. In case of non-compliance with this rule, the reader is deprived of the right to be served in the library for a period of 2 weeks.

    3. The period of use of publications may be reduced if the book is available in one copy or is in great demand;
    4. After the deadline, the librarian warns the reader to return documents within ten days. If before this time the documents are not returned to the library, the librarian sends a written request to the department, class teacher or parents (or persons replacing them) about the need for return;
    5. The procedure for providing students with textbooks and educational materials:

      School students are provided with textbooks in accordance with the instructions used;
      — At the beginning of the school year, textbooks are provided through teachers of grades 1-4, class teachers of grades 5-11, or teachers of relevant subjects;
      — The fact of issuing textbooks to a teacher is recorded in the library’s journal of issued textbooks;
      — Middle and high school students sign for each textbook they borrow on the book form and hand it over to the librarian. Book forms with records of issued textbooks are stored in the student reader's form. Students (debtors, not registered) receive textbooks from the librarian only in extreme cases;
      — At the end of the school year, students return all textbooks to the teacher. The issuance of the necessary educational materials for the summer period is carried out by the student independently with an entry in the book form;
      — Students leaving school hand over their textbooks personally to the librarian. Students must pay the library in full before graduation;
      — Educational and methodological complexes (UMC) for classroom work are provided for the entire academic year under the personal responsibility of the head of the office (class).

  • Rules for using the reading room
    1. Documents for reading in the reading room are not issued at home;
    2. Control and small copies, rare and valuable publications, universal content (encyclopedias, reference books, dictionaries), periodicals (newspapers and magazines) and electronic media (CD-ROM, multimedia) are available for use only in the reading room;
    3. The number of documents for the reader to work in the reading room is not limited;
    4. Before leaving the reading room, the reader must hand over all received publications;
    5. You are allowed to work individually or in groups in the reading room.

    • Agreed:

    Vice-Rector for Scientific Affairs
    Vice-Rector for Academic and Methodological Work
    Vice-Rector for Educational Affairs
    Head of IBS
    Head of Academic Affairs
    Lawyer consultant of the legal support department